Remote Normalize & Enrich Data Management & Workflow Specialist at Ace Stainless Supply

Normalize & Enrich Data Management & Workflow Specialist

Posted 16 days ago

About Ace Stainless Supply: Ace Stainless Supply is a leading distributor in the stainless-steel products industry, servicing a diverse range of clients from hospitals to OEM manufacturers. With a recently updated website at www.acestainless.com, we offer instant pricing and a streamlined customer experience. We are expanding our outreach through a dynamic team of Outbound Call Service Representatives. Moreover, we will bring online www.acecarbonsteel.com, which will carry the same job requirements.

Currently, we manage roughly 20 Vendor Pricing Sheets. We have a direct API connection with a strong vendor partner and are planning discussions to tie into another premier vendor to support real-time pricing in our system and on the website. While most of our pricing files are 100% imported, I would like to consolidate them into one database. Additionally, we need to create a comprehensive part number guide for each product group. We have three part number guides created but aim to develop a super guide for our website to help customers understand and use our part numbers, with the ultimate goal of uploading our part numbers to their estimating programs. This could potentially be offered as a SaaS pricing structure to share our data with other companies.

I understand there's a lot to unpack here, which is why we need someone who can help bring our vision to life quickly. Ultimately, the full-time role would give you direct access to our database structure and support.

For this specific project, I would like to start by importing our current datasets into a single database, reviewing the data for accuracy, ensuring the files are up-to-date in our new ERP system, and then adding new products once we complete the current database with our pricing systems. My goal is to build up a crawl, walk, run approach to bringing you into the company. Initially, you would help us build out existing product files and understand our part number process.

You would report directly to me but work in unison with our current IT/Data Team Member. I would ask that you hold us accountable for data requests, clarification, and project updates to minimize and stave off tech debt through this partnership

Apply now

ACE STAINLESS SUPPLY

Remote Job Posting: Normalize & Enrich Data Management & Workflow Specialist (Full-Time)

Key Responsibilities

Organize and manage product data using Microsoft Excel and Import/Export Function with our ERP. Core Data Base Managment
Track tasks and project progress with consistency and attention to deadlines.
Support e-commerce uploads and validate catalog information.
Help standardize part numbers and align data across vendors.
Communicate with both U.S. and international teams.
Hold yourself and teammates accountable to goals and task completion.

Qualifications

Advanced Excel skills (VLOOKUP, conditional formatting, formulas).
Ability to connect to our RDS platform to support our applications.
High attention to detail and consistency in data work, strong written and verbal communication.
Proactive, organized, and solutions-focused, must have high performing analytical skills
Reliable internet and availability to work U.S. hours (at least partial overlap).
Understand API connectivity and manage optimized data set integrations.
Comfortable managing data formats including images, PDFs, HTML links, forms, and exports/imports.
Skilled in vendor and internal part number management, including UOM (EA, LB, FT), weights, and specs.
Daily interactions with our entire remote team. Engaging in specific duties that aid in the overall enriching of data. Team Meeting, Daily @ 9am PST.

Preferred (But Not Required)

Experience with ERP systems—please specify your ERP experience when applying.
Familiarity with industrial products (pipe, valves, fittings).
Proficiency with SharePoint, Microsoft Teams, and Excel Online.

What We Offer

Timely monthly ACH payments
Long-term opportunity with a fast-moving, growing company
Direct access to leadership
A growth-oriented, learning environment
Clear expectations—no micromanagement, just results

To Apply

Email your resume to [email protected]
Use subject line: I'm your Data Ace!
Include a brief paragraph about why you're a strong fit, state examples.
You will receive a response by 6/18/2025. Selected applicants will be given a set of instructions for Round 2. The hiring process includes 3 interview rounds, after which a shortlist of 8 finalists will be chosen. The final candidate will begin work on Tuesday, July 1st, 2025.

Position: Data Management & Workflow Specialist
Location: Remote (Pacific Time Zone Hours: 8:00 AM – 4:30 PM PST)
Hours: 40 hours/week
Target Budget: $900.00, USD/month