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Invoice Clerk

Posted 2 days ago

We are an Automation & Controls company serving HVAC, Commercial and Industrial clientele. We have 60+ years of combined experience in our fields of expertise. We are able to work on systems spanning from Pneumatics to PLC platforms and everything in between. Let our team help yours.

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We are seeking a detail-oriented Invoice Clerk to join our automation company. This role is responsible for accurately processing and managing invoices related to shipments, freight charges, and deliveries. The ideal candidate will have strong attention to detail, a solid understanding of transportation-related invoicing, and experience using accounting software.

Key Responsibilities

Invoice Processing

  • Review and verify freight invoices from carriers and customers.

  • Confirm accuracy of transport, fuel, and additional service charges.

  • Enter invoice data into the company’s accounting system.

Payment Tracking

  • Monitor outstanding invoices and support payment scheduling.

  • Coordinate with vendors and clients to ensure timely payments and receipts.

Record Keeping

  • Maintain organized digital and physical files for invoices, receipts, and shipping documentation.

  • Assist with periodic financial reports and audit preparation.

Communication

  • Serve as a point of contact between the finance team, drivers, and customers to resolve invoicing issues.

  • Ensure all invoices meet company policies and industry standards.

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