Operations & Finance Assistant (German Speaking)

Posted 6 hours ago

Longship Marketing is a remote-first agency helping brands grow through performance marketing and e-commerce operations. Our distributed team of 15+ professionals across Europe values flexibility, ownership, and getting things done. You'll be supporting operations and finance across three interconnected businesses: Longship Marketing GmbH (the company you'll be contracted to) Longship Commerce GmbH - which owns our portfolio of e-commerce sites Dx3 Services UG - which runs our 'Dx3 Labs AI' sister services business for AI automation All three businesses intersect with Longship Marketing, but extend beyond a traditional marketing agency—you'll be working with a group of companies.

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⚙️ Operations & Finance Assistant (German & English, Remote, Part-Time)

About Longship Marketing

(This job is open to candidates across Europe, not just Germany!)

You'll be supporting operations and finance across three interconnected businesses:

Longship Marketing GmbH (the company you'll be contracted to)
Longship Commerce GmbH - which owns our portfolio of e-commerce sites
Dx3 Services UG - which runs our 'Dx3 Labs AI' sister services business for AI automation

All three businesses intersect with Longship Marketing, but extend beyond a traditional marketing agency—you'll be working with a group of companies.

We're now hiring a part-time Operations & Finance Assistant (approx. 20 hours/week) to own our internal operations and finance processes. This is a role for someone detail-driven, experienced, and proactive—someone who brings established systems and processes, and who can work independently to improve how we operate financially.

🧾 What You'll Do

Own the end-to-end invoicing process: create client invoices, purchase orders, and track payments
Review, process, categorize, and file contractor and vendor invoices
Manage financial communications with German tax offices, accountants, and banks
Support the bookkeeper with documentation, transaction categorisation, and reconciliation
Maintain and improve systems for financial admin and documentation management
Research and implement tools or methods to streamline invoicing, payments, and finance operations
Handle insurance, tax, and social security administration tasks
Prepare financial documentation and internal reports for leadership
Lead process improvement projects to optimize finance and operations workflows
Take on strategic research and analysis projects related to finance operations

✅ Requirements (Necessary)

Fluent in German & English
Based in Europe, able to work remotely across EU business hours
Proven experience in finance operations, accounting support, or operations management
Brings established systems and processes—doesn't just complete tasks but improves them
Self-starter who works independently and takes full ownership of outcomes
Reliable, organised, and accurate with details—especially financial data
Comfortable using modern tools (Google Workspace, Asana, Slack)
Confident managing communications with German authorities, banks, and vendors

💡 Nice to Have

Experience in e-commerce operations or vendor management across multiple entities
Strong familiarity with German accounting, tax, or payroll processes
Active interest in automating tasks with tools like Make.com, n8n.io, or AI assistants
Knowledge of P&L tracking, budget management, or basic forecasting
Experience coordinating finance operations across multiple legal entities
Track record of implementing systems that reduce manual work

⚓ What we offer

Join an international, fully remote team based around the world
Flexible working hours: outside of critical meetings, work the hours that suit you and your lifestyle best
Asynchronous working with meaningful calls - we don’t waste time, but we invest in team connection (very few hours in ‘check-in’ calls or client meetings) - Slack, Loom, and occasional Zoom
Space for taking initiative and pushing forward your own ideas
Access to the courses and training materials you need to grow in this position
A team-first culture that is supportive and stable. Our core team has been working together for years which pays testament to our focus on the team and well being?
28 holidays per year + national holidays
Use premium, cutting-edge tools in AI and automation with pro licenses (or self-hosted) of OpenAI, Claude, Perplexity, n8n, Make.com,