Operations Specialist (Part-Time) – Property Management & Accounting

Posted 2 hours ago

When it’s time to buy or sell real estate, there is nothing more valuable than industry knowledge and expert guidance that only First Rank Realty can provide. The most important choice you make as a seller or buyer is whom you choose to represent you.

We are the top-tier real estate pros in the state of Maryland. We are the best of the best. And, most importantly, We have the respect of our peers — a further testament of our professional attributes. We are proud to raise the bar.

Today, more than ever, First Rank Realty is an invaluable resource when selling or buying a home in any market. We pride ourselves on being the top notch real estate professionals who have what it takes.

We are passionate about real estate and work hard for you! We are dedicated and always available for our clients. If you are in the market of buying or selling a property, commercial and or residential do not hesitate to contact us.

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ob Description:

We are a Maryland-based property management firm looking for a high-precision Operations Specialist. We operate in a highly structured environment with fully developed SOPs and video training. We don't need someone to "figure it out"—we need an Operator to execute our system with zero errors.

The Workflow:

9:00 AM – 3:00 PM EST Availability: You must be active and responsive during these hours.
Buildium Management: Processing utility bills, recording payments, and performing bank-to-ledger reconciliations.
Cloud Organization: Maintaining a strict Google Drive structure using our naming convention.
Communication: All internal coordination is handled via Telegram. Proficiency with Telegram handles and desktop use is a mandatory technical requirement.

Required Proficiency:

Buildium: You must know how to navigate ledgers, record checks, and reconcile accounts.
Google Workspace: Advanced use of Drive and Sheets (Logic, sorting, and data integrity).
General PM Knowledge: Understanding of trust accounting, tenant ledgers, and vendor disbursements.
Technical Setup: Dual-monitor or large-screen setup is required for split-screen efficiency.

Mandatory Application Questions:

Note: Applications that do not answer these three questions in the cover letter will be automatically archived.

The Naming Test: Rename this file using the sequence [Property Address]-[Document Type]-[Month]-[Year] with DASHES ONLY: "Water Bill for 5417 Remmell Ave dated Feb 10, 2026"
The Logic Test: We follow a "Date + 1" rule (recording transactions one day after the receipt date). If a bill is paid on Friday, Feb 13th, what exact date do you enter in Buildium?
The Audit Test: If a utility portal asks for $150.00 but the PDF bill shows a total of $145.00, what is your immediate next step?