Staff Accountant (AP/AR Specialist)

Posted 29 days ago

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Description

We've partnered with an innovative company seeking a detail-oriented and highly organized Accountant (AP/AR Specialist) to join the accounting team. This 100% remote role will be responsible for managing the full cycle of Accounts Payable (AP) and Accounts Receivable (AR), as well as supporting general accounting functions to ensure accurate financial reporting. The ideal candidate will have strong analytical skills, experience with Bill.com, QuickBooks Enterprise, and NetSuite, and the ability to work both independently and collaboratively in a fast paced, rapidly changing environment.

Key Responsibilities

Accounts Payable

Review daily the accounts payable email inbox. Emails will be reviewed daily and submitted for approval to the appropriate team members in a timely manner.
Process vendor invoices through Bill.com and ensure proper coding, approvals, and supporting documentation.
Maintain Bill.com /NetSuite connection/sync - resolve issues as they arise and bring to Assistant Controllers attention in a timely manner so no delays in processing occur.
Prepare payment suggestions for open accounts payable by invoice due date and submit the suggestions to Assistant Controller for approval and payment processing.
Resolve any vendor payment or invoice discrepancies with Assistant Controller immediately.
Assist with 1099 preparation for annual US tax compliance.
Collaborate with Assistant Controller to help support monthly Commission calculations.

Accounts Receivable

Review daily the accounts receivable email inbox for customer payments and inquiries on outstanding invoices.
Record customer payments within ERP system and reconcile the bank activities daily. Discrepancies should be brought to the Assistant Controllers’ attention immediately for remediation.
Monitor weekly the accounts receivable aging report for outstanding balances and follow up on past-due accounts. Notification of past due invoices will be escalated either to Customer Service or the Assistant Controller
Prepare Accounts Receivable aging reports monthly to support financial close.

General Accounting & Reporting

Update the cash flow forecasting model with daily cash account activity to assist the Assistant Controller with forecasting cash flow.
Maintain accurate and organized accounting records in accordance with company policies and GAAP.
Assist with month-end close, including journal entries, reconciliations, and accruals. Pull various supporting documents for annual review of financial statements, as needed.
Collaborate through cross-functional teams to support audits, budgeting, and special projects.
Ad hoc projects

Requirements

Familiarity with US Generally Accepted Accounting Principles (GAAP) and ability to create general ledger journal entries under these principles.
Bachelor's degree in accounting or relevant field.
3+ years of experience in accounts payable, accounts receivable, or general accounting
Experience in an omni-channel consumer products company, strongly preferred.
Firsthand experience with Bill.com, QuickBooks Enterprise, and NetSuite a plus.
Strong knowledge of accounting principles and practices.
Advanced Proficiency in Microsoft Excel.
Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
Effective communication and critical thinking skills.
Ability to work independently as well as part of a team.