Executive Assistant ( Music & Touring )

Posted 21 hours ago

At Windcatcher Production, we craft live music events that connect audiences and artists across the globe. Our productions have spanned Europe, North America, Australia, New Zealand, and the Middle East, each designed to deliver unforgettable concert experiences. Beyond touring, we empower artists with management, creative guidance, and industry partnerships to help their voices resonate worldwide.

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Windcatcher Production Inc. is looking for a highly organized Executive Assistant to support leadership in managing international tours and concert productions. This fully remote role combines classic executive support with hands-on involvement in booking, production, and artist-related initiatives.

In this role, you’ll manage calendars, communications, and priorities across time zones while also coordinating with venues, promoters, and partners worldwide. Beyond logistics, you’ll contribute to the growth of artistic projects — from shaping new opportunities to supporting creative ideas that bring the music to wider audiences. This is an opportunity to bring your organizational skills into a role where precision meets creativity, supporting international tours and helping bring music to audiences worldwide.

Responsibilities

Executive Support: Manage calendars, inboxes, and deadlines across time zones; prepare agendas and follow-ups.
Booking & Contracts: Serve as first point of contact for booking inquiries; draft offers; track holds/confirmations; manage contracts and countersignatures.
Production Advancing: Advance shows with venues (technical rider, stage plot, schedules, hospitality); oversee settlements; reconcile post-show records.
Finance & Administration: Prepare invoices; track payments; follow up on overdue balances; maintain organized records for contracts, invoices, and compliance.
Marketing & Media: Coordinate on-sales, listings, and marketing assets with venues and internal stakeholders; ensure accuracy across Bandsintown, Songkick, and company website; liaise with designers/freelancers; support press, media, and influencer outreach.
Travel & Hospitality: Book flights, hotels, and ground transport; prepare itineraries for tour legs.
Merchandising & E-commerce: Support show-day merch setup/logistics; track inventory and sales; assist with online merch operations.
Communication Hub: Act as central contact for promoters, venues, and stakeholders pre-show; handle general inquiries from the website and socials.
Special Projects & Research: Research opportunities for bookings, partnerships, grants, and industry programs.

Qualifications

2–5+ years of relevant experience in music/entertainment (executive support, booking admin, or tour admin).
Excellent written communication and professional email etiquette.
Strong organizational and time-management skills; thrives in fast-paced environments.
Proficiency with Google Workspace and spreadsheets; familiarity with ticketing systems and concert deal terminology.
Nice-to-have: Experience with Canva/Adobe, DocuSign, Shopify/merch workflows, or press/media coordination.

Details

Location: Fully remote
Employment Type: Full-time (Contract, 40 hrs/week)
Compensation: USD $2,800–$3,200/month + discretionary performance-based bonus