Remote Finance Coordinator at ORCID

Finance Coordinator

Posted 3 days ago

ORCID is a mission-driven, member-supported, community-governed non-profit organization. Our vision is a world where all who participate in research, scholarship, and innovation are uniquely identified and connected to their contributions across disciplines, borders, and time. Every one of ORCID’s employees is committed to that vision as well.

We believe in and operate by our three values. ORCID strives to be:

Inclusive: We make decisions collaboratively, involving our staff, Board, those who support our mission, and the researchers and community that are the purpose of our work. We take a global view.
Trusted: Privacy and researcher control underscores everything we do.
Open: Our work is open, transparent, and non-proprietary.

ORCID has been a global, 100% remote organization since our founding in 2012. This has enabled us to build a team of the best and brightest minds in the industry. ORCID staff are curious and collaborative, and we strive to maintain a culture of learning. We offer programs like individually-focused professional development planning, monthly “Food for Thought” learning sessions on a wide variety of topics, and access to a digital learning platform, Udemy for Business. We are flexible and family-friendly, allowing staff to shift their schedules as needed, flex their time across the calendar month, and take an hour-long paid break each day (not to mention ORCID Forth Fridays OFF).

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ORCID is seeking a Finance Coordinator to support ORCID's operations in the caretaking of our core financial processes, books, and records. This includes processing invoices, managing our expense reporting and credit card procedures, and assisting with the maintenance of our financial records and finance software, Quickbooks Online (“QBO”).

Responsibilities

Supporting the finance department by handling administrative tasks, maintaining financial records, preparing reports, and assisting with monthly and annual reporting and compliance, ensuring smooth and efficient financial operations.
Record Keeping & Data Entry: Maintaining accurate and up-to-date financial records, entering data into accounting software, and updating supporting spreadsheets.
Payment Processing: Processing vendor invoices, ensuring accurate documentation and accounting for transactions, and processing payroll and similar payments
Financial Reporting: Assisting with the preparation of financial reports, including statement of activities and statement of financial position
Account Reconciliation: Reconciling accounts and bank statements, ensuring accuracy and identifying discrepancies
Compliance: Assisting with compliance with financial regulations and company policies.
Communication: Communicating with vendors and providing excellent customer service.
Audits: Assisting with audits, supplying information to auditors as needed

Requirements and Qualifications

Knowledge of Bookkeeping and Accounting Principles: Understanding of basic accounting principles and practices.
Proficiency in Accounting Software: Familiarity with accounting software (QBO)
Excellent Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
Attention to Detail: Accuracy is crucial in financial work.
Strong Communication Skills: Ability to communicate effectively with colleagues, members, and vendors.
Problem-Solving Skills: Ability to identify and resolve financial issues.
Fluency in English required. Additional languages are a plus.
Ability to travel based upon business needs (less than 10%)

The position will be part of our Operations team and is full time (40 hours/week). Like all positions at ORCID, the role is fully remote. Candidates must be able to work during Europe or American standard business hours (Mon-Fri) with at least four hours daily between 1300-2000 UTC, with some recurring meetings between 1400 - 1700 UTC. Outside of these parameters, ORCID offers flexibility with your schedule.