Remote Administrative Assistant at Profitable Painter CPA

Administrative Assistant (Remote) – Profitable Painter CPA

Join the #1 CPA firm serving painting business owners across the U.S.

At Profitable Painter CPA, we help painting business owners know their numbers, save big on taxes, and scale profitably. We’re a fast-growing, fully remote accounting firm built on our core values of Accountability, Collaboration, and Excellence (A.C.E.) — and we’re looking for an Administrative Assistant who embodies those same values.

About the Role

We’re hiring an Administrative Assistant to help keep our operations running smoothly and support our accounting and advisory teams. This role is ideal for someone who’s organized, detail-oriented, and enjoys wearing multiple hats in a professional, fast-paced environment.

Key Responsibilities

Accounts Receivable: Send invoices, record payments, and follow up with clients on overdue balances during 9a - 5p EDT.
Payroll in Gusto: Process and verify payroll runs for staff, ensuring accuracy and compliance.
Job Costing Support: Gather labor and materials data to maintain accurate job costing reports for client projects.
Email Triage: Manage and organize incoming emails for leadership, prioritizing client and team communication during 9a - 5p EDT.
Process Reimbursements in Ramp: Review submissions, verify receipts, and process reimbursements through Ramp accurately and promptly.
Answer Phone: Answer occassional incoming calls during 9a - 5p EDT.

Who You Are

Highly organized with exceptional attention to detail.
Tech-savvy — comfortable with Google Workspace, QuickBooks Online, Gusto, and Ramp (or eager to learn quickly).
A proactive communicator who takes ownership of tasks and follows through.
Experienced in bookkeeping or administrative work (bonus if you’ve supported accounting or service-based businesses).
Values excellence, teamwork, and accountability.

What We Offer

100% Remote – work from anywhere in the U.S.
Flexible schedule (with some overlap with Eastern Time hours).
Growth opportunities within a fast-scaling CPA firm.
A collaborative, supportive team culture where your contributions matter.

How to Apply

If you’re ready to join a mission-driven CPA firm that’s transforming how painting business owners understand their numbers — we’d love to hear from you.

Apply online at profitablepaintercpa.com/careers and select “Administrative Assistant” as the position you’re applying for.