Remote Administrative & Operations Assistant (LATAM / Mexico – PST Hours)
Company: Volcano Builders – High-End Residential Construction
We’re looking for a highly organized, reliable, and self-managed remote assistant to handle administrative and operational tasks for a U.S.-based construction company. This role is critical to our backend operations. We need someone who owns their responsibilities and does not need to be micromanaged.
What You’ll Do
• Manage emails with contractors, vendors, and clients (Gmail + shared inbox)
• Send and track W9/W8 forms and subcontractor agreements
• Coordinate with our accountant and bookkeeper (QuickBooks Online)
• Upload and organize contracts, invoices, and receipts in Google Drive
• Monitor contracts signed on paper → scan, digitize, name, upload
• Create new projects in QuickBooks and track payment schedules
• Onboard new subcontractors (check paperwork, follow up)
• Respond to client questions on group chats quickly and professionally
• Send welcome emails and phone confirmations to new clients
• Track licenses and permits, coordinate with city/architect as needed
• Prepare physical contract templates (to be printed or used in the field)
What You Need
• Based in Mexico or Latin America
• Excellent English communication skills (written + spoken)
• Available full-time during Pacific Time hours (830 AM – 4 PM PST)
• Strong organizational skills, follow-up, and attention to detail
• Experience using:
• Gmail / Google Drive / Google Workspace
• QuickBooks Online (or ability to learn quickly)
• Scanning and uploading documents
• WhatsApp, Monday.com, or other team communication tools
Pay & Terms
• Hourly rate: $7–$10 USD/hour depending on experience
• Paid bi-weekly via Wise or Payoneer
• Long-term, stable role with room to grow if you’re reliable
How to Apply
1. Short video (1 min) introducing yourself
2. Resume
3. Why this job is right for you
4. Your availability and hourly rate
Apply Now
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