Senior Executive Assistant to the CEO

Posted 3 days ago

Senior Executive Assistant to the CEO

Location: Remote (Global)
Employment Type: Full-Time
Schedule Requirement: Must overlap ≥ 3 hours with 9 a.m.–4 p.m. Mountain Time (Boise, ID).

The application to apply is at the bottom of the page, but please read the full job description to make sure this is the right fit for you.

About Harkla

Our Mission: Help families raise happy and healthy children with special needs.

We do this through:

Free content (YouTube, podcast, social media)
Online courses for therapists, parents, and educators
High-quality sensory products

We differentiate ourselves by always asking: How can we be more helpful?—in customer service, content, and post-purchase support.

Harkla's Core Principles

Customers are at the core of everything we do.
You are responsible for your work—communicate intentions, not just questions.
Mistakes are OK; failing to learn from them is not.
Lead with questions, not assumptions.
Expect dialogue and debate—we are passionate about doing great work.
Systems > chaos; freedom comes from discipline.
Freedom and responsibility go hand in hand.

Harkla is a highly autonomous, hard-working group of people striving to make a meaningful impact. This is a great environment for hungry, self-starters who want the ability to learn, grow, and contribute to a mission-driven company.

Apply now

Location: Remote (Global, LATAM strongly encouraged)
Employment Type: Full-Time
Schedule Requirement: Must overlap ≥3 hours with 9 a.m.–4 p.m. Mountain Time (Boise, ID).
Compensation: $2,000–$3,000 USD/month (depending on experience) + benefits

About Harkla

At Harkla, our mission is simple: help families raise happy and healthy children with special needs.
We do this through:

Free educational content (YouTube, podcast, social media)
Online CEU courses for therapists, parents, and educators
High-quality sensory products

We are a systems-driven, fully remote team that values autonomy, responsibility, and impact.

The Role

We’re looking for a Senior Executive Assistant to directly support our CEO across Harkla and a new supplement company.

This is not a traditional admin role. You’ll act as a force multiplier—managing communications, running the first half of hiring processes, driving projects forward from vague direction, and ensuring the CEO and team stay unblocked.

If you’re detail-oriented, proactive, and thrive in a fast-paced, mission-driven environment, this is an opportunity to make a big impact.

Responsibilities

Manage inbox and calendar; draft and send emails on behalf of the CEO
Prepare agendas, take notes, and track follow-ups from meetings
Coordinate audits, insurance, tax filings, and vendor invoicing
Maintain Google Sheet trackers for deadlines and cash flow
Manage payments under a set threshold (authority grows over time)
Keep team members unblocked by ensuring CEO delivers approvals/data on time
Run first half of hiring: job posts, screening, first-round interviews
Support onboarding logistics (Slack, Asana, Gusto, Notion setup)
Assist with travel booking and select personal logistics (e.g., household vendors, Airbnb comms)
Research and structure projects (e.g., new CEU opportunities) into Asana plans